27.1 In these Rules: 1. “Majority vote” means a vote made by more than half of the Members who are present at a Meeting and who are entitled to vote and voting at that Meeting upon a resolution put to that Meeting. These 11 ground rules for effective meetings are offered as food for thought. Keep an open mind that there probably is an acceptable decision that everyone can support, even if some degree of compromise is required. Associations that wish to levy fines and impose the suspension of use rights for violations must utilize such a committee to do so. Ground rules are an effective way to build trust, establish norms for collaboration, and ensure all board or committee members work towards the same goal. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. (adsbygoogle = window.adsbygoogle || []).push({}); We are a property management organization The hearing should be closed to all members except for the alleged violator and the corresponding unit owner, should the violator be their tenant. Be willing to reach consensus. Covering all aspects of Management, Administration and Maintenance of your Building. When a Director proposes an item for consideration of adoption by the Board of Directors, if all Directors (i.e., those who may vote on such resolution) express their approval of such proposal through either a written or an electronic record, the proposal shall be deemed as having been approved by a resolution of the Board of Directors. With all the Rent, Evictions issues we are facing we thought you should remember the Foreclosure Act of 2009 and the Florida Residential Landlord and Tenant Act.  HOW IT WORKS Necessary materials: 1. Support an atmosphere of learning and growth. An Association’s Response to Owners Requiring Additional Care by Becker. There is ample opportunity for members to provide input on committee activities. Markers 3. Encourage respectful listening; 2. Description: A group discussion to generate a list of ground rules for future board or committee meetings. While it is noted that members of the Client and Family Leadership Committee (CFLC) take responsibility for governing themselves, they rely on the Chair, Co-chair and/or staff to facilitate the committee meetings and keep the discussion on time and on track with the meeting Agenda. They help to hold everyone accountable for behaviors, so they can stay focused on the task at hand. In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. Other ground rules are abstract, such as “Treat everyone with respect” and “Be constructive.” These rules focus on a desirable outcome but … Committees can be very useful when it comes to providing recommendations to the board and assisting the board with carrying out its duties and responsibilities. Mission — Know the mission statement; it frames the work of the committee. Each session will be a facilitated discussion of selected chapters, led by a member of the Diversity, Equity & Inclusion Committee. Fines or suspensions may only be imposed after the association provides at least 14-days written notice to the owner, occupant, licensee or invitee to be fined or suspended, and they must be provided an opportunity for a hearing before the rules enforcement committee. When first establishing committees, boards of directors would be well advised to consult with highly qualified association legal counsel regarding their creation and setting forth the scope of their responsibilities. However, many associations do not take the time to establish committees or set parameters for their work so that committees may assist in the operation of the association. We will use the Ground Rules below for our discussion group. During these hearings, the committee should hear and evaluate the alleged violator’s side of the story behind the underlying fine. It is important, however, not to forget or abandon those ground rules that proved useful in practice, but which were not consciously applied. Another adage my wise advisors tell me: Do not “monopolize” the conversation; give others a chance to contribute to the discussion. Ground rules detail the code of conduct for a meeting, explaining the behavior that's expected of all meeting participants. Copies of the ground rules should be distributed to all members and the chair should always have a copy on hand. 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